Effective low cost shipping solutions
How to Book A Truckload With A Carrier
So you have some freight, found a carrier....Now what?
First thing is to know you have the freight and confirm time it needs to load or unload.
Qualifying the carriers - When a dispatcher or truck calls in asking for information on a particular load need to make sure you ask a few questions
1) Where is
the Truck? Could be 200 miles away and take hours to get to the pick
Site - www.safersys.org/CompanySnapshot.aspx
Call the insurance Company and request a certificte of Insurance. it is also a good idea to call and speak the insurance comany and find out if there are any cliams pending right now. We had an instance where everything checks out but when we called the insurance company they told us the company had 100's of pending claims
Ok so they look good so far.... Them MC numbers check out and they are ready to pick up.
Next step is send them Carrier packet. A carrier packet should contain a copy of your contract, Copy of broker MC certificate, Your bond info, a blank IRS w-9 form and information on your company. It will also have instructions on what you will need them to send back. This will be.
Once you receive this information you will create a Rate confirmation. The rate confirmation is a contract between you and the carrier that you agree to pay the carrier for their services. It will have the Origin and Destination Information, Product Info, Agreed Rate and any other info that would be needed by the truckload carrier to pick up or deliver. A sample Rate Confirmation Is Here